📚 User Guide & Instructions

Everything you need to know about using EchoTrack SchoolCore

📑 Quick Navigation

🚀

Getting Started
✍️

Signup Guide
🔐

Login Guide
📊

Dashboard
🗑️

Waste Entry
🏢

Room Reports
👥

User Roles
❓

FAQ

🚀 Getting Started

Welcome to EchoTrack SchoolCore!

EchoTrack SchoolCore is a comprehensive platform designed to help schools manage waste, track resources, and optimize unused spaces efficiently.

What You Can Do:

  • Track Daily Waste: Record daily waste collection with photos and categorization
  • Submit Weekly Reports: Comprehensive weekly waste management summaries
  • Create Monthly Reports: Detailed monthly analysis and performance tracking
  • Report Unused Rooms: Document and suggest uses for unused school spaces
  • Manage Resources: Report broken items, request new equipment
  • View Analytics: Track performance and waste management trends

System Requirements:

  • Modern web browser (Chrome, Firefox, Safari, or Edge)
  • Stable internet connection
  • Camera or phone for photo documentation
  • Valid school email address

✍️ Signup Guide

Creating Your Account:

1

Visit Signup Page

Click "Sign Up" button on the homepage or navigation bar

2

Fill in Your Details

  • Full Name: Enter your complete name as per school records
  • Email Address: Use your official school email
  • Password: Create a strong password (min 8 characters, include numbers and letters)
  • Confirm Password: Re-enter your password for verification
  • Role: Select your role (Teacher, Section Head, Admin, or Student)
3

Accept Terms & Conditions

Read and check the box to agree to our terms and conditions

4

Submit & Verify

Click "Create Account" button. You'll be automatically logged in and redirected to your dashboard

💡 Pro Tip: You can also sign up using your Google account for faster registration!

Password Requirements:

  • Minimum 8 characters long
  • At least one number
  • At least one letter
  • Avoid using common passwords

🔐 Login Guide

Accessing Your Account:

1

Go to Login Page

Click "Login" button from the homepage

2

Enter Credentials

  • Email address (same as signup)
  • Your password
3

Click Login

You'll be redirected to your personalized dashboard

Login Options:

  • Email & Password: Standard login method
  • Google Sign-In: Quick login with your Google account

Forgot Password?

Click "Forgot Password?" link on the login page. Enter your email to receive password reset instructions.

⚠️ Security Notice: Never share your password with anyone. Always logout from shared computers.

📊 Dashboard Guide

Understanding Your Dashboard:

Quick Stats Section:

  • Total Entries: Number of submissions this month
  • Pending Submissions: Forms awaiting completion
  • Total Waste: Waste collected this week
  • Resource Reports: Number of resource reports filed

Scheduled Entry Forms:

  • Daily Waste Entry (Red Badge): Submit before 5:00 PM daily
  • Weekly Summary (Yellow Badge): Due every Friday EOD
  • Monthly Report (Green Badge): Due end of each month

On-Demand Reports:

  • Resource Report (Blue Badge): Submit anytime as needed
  • Unused Room Report: Report unused spaces when discovered
💡 Dashboard Tip: Forms you have access to depend on your role. Teachers see more daily tasks, while principals focus on monthly reviews.

🗑️ Waste Entry Guide

Daily Waste Entry:

1

Basic Information

Your name and date are auto-filled. Select your class.

2

Waste Categorization

Understand the three categories:

  • Recyclable: Paper, cardboard, plastic bottles, metal cans
  • Organic: Food waste, fruit peels, plant materials
  • Non-recyclable: Mixed waste, contaminated items
3

Separation Status

Select one:

  • ✅ Properly Separated
  • ⚠️ Partially Separated
  • ❌ Not Separated
4

Paper Waste Management

Check all that apply about paper waste in your classroom

5

Cleanliness Rating

Rate overall classroom cleanliness (1-5 stars)

6

Photo Documentation

Upload 2-5 photos showing:

  • Waste bins and their condition
  • Separated waste categories
  • Any issues or concerns
7

Submit or Save Draft

Submit immediately or save as draft to complete later

Weekly & Monthly Reports:

Similar process but includes:

  • Summary of all daily entries
  • Total waste calculations
  • Performance analysis
  • Improvement suggestions
📸 Photo Tips: Take clear photos in good lighting. Show the entire bin or waste area. Include any damage or issues.

🏢 Unused Room Report Guide

Reporting Unused Spaces:

1

Room Identification

Provide detailed location:

  • Building name
  • Floor number
  • Room number (if available)
  • Nearby landmarks
2

Room Details

  • Room size (small, medium, large)
  • Previous use
  • How long unused
  • Current contents
3

Condition Assessment

  • Cleanliness rating
  • Safety concerns
  • Infrastructure status (doors, windows, lights, fans)
4

Photo Documentation

Minimum 2 photos required:

  • Room entrance
  • Interior view
  • Current contents
  • Any damage or concerns
5

Reuse Suggestions

Suggest potential uses:

  • Classroom
  • Storage room
  • Study area
  • Activity room
  • Other ideas
6

Urgency Level

Select appropriate urgency:

  • 🟢 Low - No immediate action
  • 🟡 Medium - Address soon
  • 🟠 High - Prompt attention
  • 🔴 Critical - Immediate action

👥 User Roles & Permissions

Role-Based Access:

👨‍🏫 Teacher / Class Teacher

Access:

  • ✅ Daily waste entry
  • ✅ Weekly summaries
  • ✅ Monthly reports
  • ✅ Resource reports
  • ✅ Room reports

Responsibilities: Daily classroom waste tracking, maintaining cleanliness standards

🔬 Laboratory Assistant

Access:

  • ✅ Daily waste entry (lab-specific)
  • ✅ Weekly summaries
  • ✅ Monthly reports
  • ✅ Resource reports

Responsibilities: Laboratory waste management, equipment reporting

📋 Section Head

Access:

  • ❌ Daily waste entry
  • ✅ Weekly summaries (review)
  • ❌ Monthly reports
  • ✅ Resource reports
  • ✅ Room reports
  • ✅ View section analytics

Responsibilities: Weekly oversight, resource allocation

🎓 Principal

Access:

  • ❌ Daily waste entry
  • ❌ Weekly summaries
  • ✅ Monthly reports (review & approve)
  • ✅ Resource reports
  • ✅ Room reports
  • ✅ Full school analytics

Responsibilities: Strategic oversight, policy decisions

🛠️ Non-Academic Staff

Access:

  • ✅ Daily waste entry (facility areas)
  • ✅ Weekly summaries
  • ✅ Monthly reports
  • ✅ Resource reports
  • ✅ Room reports

Responsibilities: Facility maintenance, equipment management

⚙️ System Administrator

Access:

  • ✅ All features
  • ✅ User management
  • ✅ System configuration
  • ✅ Data export

Responsibilities: System maintenance, user support

❓ Frequently Asked Questions

Q: Can I save my form and complete it later?

A: Yes! Click "Save as Draft" button. Your progress will be saved and you can return to complete it anytime.

Q: What if I forget to submit my daily entry?

A: You can still submit it the next day, but it will be marked as late. Try to submit before 5:00 PM daily.

Q: How many photos should I upload?

A: For daily entries: 2-5 photos. For room reports: minimum 2 photos required. Maximum 10 photos per report.

Q: What photo format is accepted?

A: JPG, PNG, and WEBP formats. Maximum 5MB per photo.

Q: Can I edit my submission after submitting?

A: You can view your submissions but cannot edit them once submitted. Make sure to review before submitting.

Q: How do I reset my password?

A: Click "Forgot Password?" on the login page and follow the email instructions.

Q: Can I use my phone to submit entries?

A: Yes! The platform is fully mobile-responsive. You can use any device with a web browser.

Q: Who can see my submissions?

A: Your submissions are visible to your section heads, administrators, and the principal for review.

Q: What if I find a technical issue?

A: Contact technical support at [email protected] or call 0701078584

Q: Is my data secure?

A: Yes! All data is encrypted and stored securely. We never share your information with third parties.

💡 Tips & Best Practices

For Better Results:

✅ Do's:

  • Submit daily entries before 5:00 PM
  • Take clear, well-lit photos
  • Provide detailed descriptions
  • Check your dashboard regularly
  • Use "Save as Draft" for incomplete forms
  • Report issues immediately
  • Keep your password secure
  • Logout from shared computers

❌ Don'ts:

  • Don't skip photo documentation
  • Don't submit incomplete forms
  • Don't share your account credentials
  • Don't use inappropriate photos
  • Don't make false reports
  • Don't ignore pending submissions

Photo Guidelines:

  • 📸 Take photos in daylight or good lighting
  • 📐 Capture the entire area or bin
  • 🎯 Focus on relevant details
  • 📏 Include context (show room/area)
  • 🚫 Avoid blurry images
  • ✨ Clean camera lens before taking photos

🆘 Need Help?

Support Channels:

📧

Email Support

[email protected]

Response within 24 hours
📱

Phone Support

0701078584

Mon-Fri: 8:00 AM - 5:00 PM
👥

Development Team

ACC Vertex Developers

Anuradhapura Central College

Before Contacting Support:

  • Check this instruction page thoroughly
  • Review the FAQ section
  • Try logging out and back in
  • Clear your browser cache
  • Take a screenshot of any error messages
🎓 Training Sessions: Regular training sessions are conducted for new users. Contact your section head for schedules.